🌎
This job posting isn't available in all website languages

About AbbVie

AbbVie (NYSE:ABBV) is a global, research-driven biopharmaceutical company committed to developing innovative advanced therapies for some of the world’s most complex and critical conditions. The company’s mission is to use its expertise, dedicated people and unique approach to innovation to markedly improve treatments across four primary therapeutic areas: immunology, oncology, virology and neuroscience. In more than 75 countries, AbbVie employees are working every day to advance health solutions for people around the world.  For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook or LinkedIn.​

If grabbing a link is not working for you, simply copy the URL at the top of this page to share with your referrals.

Coordinator, Immunology

📁
Administrative Services
📅
1907933 Requisition #
Join our Talent Community

AbbVie (NYSE:ABBV) is a global, research-driven biopharmaceutical company committed to developing innovative advanced therapies for some of the world’s most complex and critical conditions. The company’s mission is to use its expertise, dedicated people and unique approach to innovation to markedly improve treatments across four primary therapeutic areas: immunology, oncology, virology and neuroscience. In more than 75 countries, AbbVie employees are working every day to advance health solutions for people around the world. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook or LinkedIn.


The Coordinator, Immunology reports directly to the Director of Immunology (Commercial) and manages simultaneously numerous administrative tasks and responsibilities inherent and in support of the Director of Immunology, the Commercial Head Atopic Dermatitis (AD), the Cross-indication Manager and the Manager of Field Operations.

 

Main Responsibilities: 

  • Coordinate, participate and write minutes in all Immunology Leadership Team meeting (ILT), extended ILT, and AD Brand Team meetings.

  • Prepare, coordinate and execute with the direction of C.I. Manager or Manager Field Operations special events (InField Team Manager Conference, All For One meetings, …).

  • Act as a liaison to the Therapeutic Area (TA) coordinators in Immunology to identify, share, align best practices and assist on coordination of special projects (National Sales Meeting, internal events, celebration, …).

  • Coordinate and execute all logistical aspects related to AD activities:

    • Consultative, Advisory Boards and AHP meetings (engagement with Health Care Professionals (HCPs), Investigate venues, secure quotes, purchase orders, send invitations, track participants status and sometimes participate);

    • Prepare and send all contracts to HCPs and complete all required documentation to ensure compliance with AbbVie policies (collect banking information, validate HCP in SAP, Contracts in iCertis, Fair Market Value (FMV), payment process and complete iCertis event requirement).

  • Aid the team with presentations, draft memos, letters and e-mails when appropriate.

  • Assist the team with current projects or with specific information requests.

  • Conduct various administrative tasks:

    • Maintain/update several list databases, Manage Immunology division Outlook calendar and invitations, answer calls, take messages and respond to internal and external customers inquires (photocopies/ scan and courier packages, Order supplies as needed for team);

    • Assure that all communications incoming and outgoing are properly filed and saved.

  • Participate in task forces looking to streamline our internal processes.

  • Ensure stewardship of our resources and full compliance of projects with AbbVie’s ACC policy.

  • Onboard new employees (Full system training and ensuring proper system access).


 

 Requirements:

  • College level degree in administration or equivalent

  • Minimum of 5 years in a similar role

  • Strong communicator in French and English, oral and written. Must be at advanced level in both languages

  • Proficiency with Microsoft office suite (Word, Excel, Power Point)

  • Solid experience with SAP

  • Experience in Pharma industry is a strong asset.

Knowledge and Skills: 

  • Must have be a great collaborator and be comfortable working in a matrix environment.

  • Detail Oriented, well organized, good sense of priorities, autonomous, adaptable and resilient.

  • Demonstrate the ability to adapt to and perform in a fast-growing and constantly-evolving matrix business environment.

  • Consistently display a positive attitude and be motivated and involved, and self-reliant and resourceful.

  • Quickly and efficiently navigate with the systems and learn new systems and software programs, if necessary.

AbbVie is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply.


 

Equal Employment Opportunity Employer

At AbbVie, we value bringing together individuals from diverse backgrounds to develop new and innovative solutions for patients.  As an equal opportunity employer we do not discriminate on the basis of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information gender identity or expression, sexual orientation, marital status, protected veteran status, or any other legally protected characteristic.

Previous Job Searches

My Profile

Create and manage profiles for future opportunities.

Go to Profile

My Submissions

Track your opportunities.

My Submissions
Copyright © 2018 AbbVie Inc. North Chicago, Illinois, U.S.A
Unless otherwise specified, all product names appearing in this internet site are trademarks owned by or licensed to AbbVie Inc., its subsidiaries or affiliates. No use of any AbbVie trademark, trade name, or trade dress in this site may be made without the prior written authorization of AbbVie Inc., except to identify the product or services of the company.